Student Absence

Kesteven and Grantham Girls' School recognises full attendance at school is the single most significant requirement for a childs' future success.

Poor attendance can impact a student's future, not just through their educational achievement but also socially and developmentally.

We maintain a whole school culture that promotes the benefits of high attendance.

Students are expected to arrive in school and be in form rooms by 08:50 each day.

Please contact us on the first day of any unplanned absence as soon as possible, preferably before 9:30am.
  • Please include student's name, form and reason for absence
  • Key Stage 3 & 4 Years 7-11 please email schoolabsence@kggs.org
  • Sixth Form Years 12 & 13 please email sixthformabsence@kggs.org
  • Alternatively, you can contact the school on 01476 563017 and leave a message on our absence line.
  • Years 7 - 11 choose extension 2
  • Sixth form choose extension 7
Unplanned absence

We will mark absence due to illness as authorised unless the school has a genuine concern about the authenticity of the illness.

The school may ask the student's parent/carer to provide medical evidence, such as an appointment card or other appropriate form of evidence. We will not ask for medical evidence unnecessarily.
Planned absence

We encourage parents/carers/students to make medical and dental appointments out of school hours where possible. Where this is not possible, the student should be out of school for the minimum amount of time necessary.

Attending a medical or dental appointment will be counted as authorised as long as the  parent/carer/student notifies the school in advance of the appointment.
Please fill out the form linked below

Short term absence and appointment notification form.

Lateness and punctuality

If a student arrives after 08:50 but before 09:05, they should sign in at pastoral / sixth form common room & proceed to their form room and will be marked as late.

If a student is late due to transport issues, such as a bus or train running late / cancelled they should let school know as soon as possible.

Arrival after 09:05 will be marked as absent by the form tutor. The student must sign in at pastoral / sixth form common room, when they arrive, citing the reason for lateness, and proceed to their lesson promptly.

Approval for term-time absence

The Government amended the school attendance regulations, with effect from 1st September 2013.
The regulations mean that schools cannot authorise any holidays during term time. Parents / carers may wish to have this information when planning future holidays. 

The amendments make clear that the Headteacher may not grant any leave of absence during term time, unless there are exceptional circumstances. Holidays will not count as exceptional circumstances.
The school considers each application for term-time absence individually, taking into account the specific facts, circumstances and relevant context behind the request.

Following up absence

Where any student we expect to attend school does not attend, or stops attending, the school will:
  • Follow up on their absence with their parent/carer to ascertain the reason, by phone call / home visit.
  • Ensure proper safeguarding action is taken where necessary & make a visit to the student's home address if required.
  • Identify whether the absence is approved or not
  • Identify the correct attendance code to use
Facts, from Lincolnshire County Council
  • 95% attendance = 10 days absence in an academic year
  • 91% attendance = 17 days absence in an academic year
  • 80% attendance = 38 days absence in an academic year

  • 95% - 100% attendance - As expected
  • 91% -84% attendance - At risk of persistent absence
  • 80% - 90% attendance - Persistent absence
  • 51% - 79% attendance - At risk of severe absence
  • Below 50% attendance - Severe absence
You can view our Attendance policy below: